Flights Coordinated With Your Vacation
With Avalon, think of your entire vacation as one-stop shopping. Rather than spending hours researching flights to coordinate with your vacation start and end dates, let us handle the work. And when we book your flights, if there are any changes to your vacation schedule, we make the air changes for you. As a completely independent company, we have no ties to any one airline. We negotiate the lowest possible airfares with the world's finest carriers on your behalf.
Low Air-Inclusive Prices & Free Airport Transfers
When you book your Avalon vacation air-inclusive, the transfer to the first hotel or your cruise ship and from the last hotel or your cruise ship back to the airport is included (on published departure and return dates). This can be a substantial savings and give you peace of mind.
Land/Cruise-only vacation clients who make their own air arrangements on regularly scheduled direct or nonstop flights (not chartered flights) into terminals may purchase our airport transfer service.
If your vacation requires the purchase of intra-vacation air, the price for these flights will be included in your total air inclusive price.
Airport transfers can be arranged when you purchase extra nights before or after the vacation. Transfers cannot be provided when you join late or leave early. Flight information for air purchased separately from Avalon will be required at time of booking the extra night transfers and must be provided to Avalon prior to final payment.
You can email a copy of your air itinerary with arrival and departure flights and dates with your invoice number to the Transfer Department at firstname.lastname@example.org. Flight details should be sent apart from other correspondence. Flight details and payment must be received no later than final payment. Time and terminal limitations are provided.
Transfers will be provided only if confirmed by Avalon. Look for confirmation of your transfer in the travel documents.
Important Note: Some cruise-only vacations do not include free airport transfers and in some cases, transfers may not be available for purchase. Please discuss your specific transfer options with our Travel Consultants.
We Also Accept Your Reservation on a Land-Only Basis
While booking your vacation air-inclusive gives you all the advantages described, you can also choose the land-only option.
Booking your Vacation with Air
Our volume buying power saves you money. We may be able to provide you with flight arrangements from your gateway city. Avalon Waterways offers 2 air options: Flex Air and Instant Purchase Air. Early Airfare Price Guarantee locks in a price that is guaranteed not to increase. Air pricing and schedules are available approximately 330 days prior to last travel date in the itinerary. At that time the best air price will be utilized and a new invoice with the air cost and confirmed schedule will be sent. The identity of the carrier, which may include the carrier’s codeshare partner, will be assigned and disclosed at this time. If the guaranteed price is the lowest, the schedule with the lowest fare per contracted classes of service will be booked. Any voluntary change to the confirmed flights negates the guaranteed price and is subject to air pricing at the time of the change.
Guaranteed air-inclusive prices - air is only available to passengers traveling from the Canada and only available when booked in conjunction with a land vacation. An additional non-refundable air deposit of $300 per person is required for Flex Air booked in conjunction with any land vacation (i.e. air-inclusive vacation). Air can only be booked by Avalon in conjunction with a vacation package. Instant Purchase Air requires air payment in full at time of booking (i.e. air-inclusive vacation) plus a non-refundable per person service fee of $30 ($80 for all international destinations). Once booked, Instant Purchase Air is non-refundable, and non-changeable. Some vacations may only offer one Air type option. However, once your airfare is confirmed and Avalon has received your full air and land deposit, your air-inclusive vacation price is guaranteed.
How We Select Your Flights
Since seats for our low-cost airfares fill quickly, we urge you to book early. Air-inclusive reservations cannot be made later than 10 days prior to departure for Europe, and North America 38 days prior to departure for China, and 40 days prior to departure for the Galápagos Islands. Additional rules may apply. Ask our Travel Consultants for details. Although we will try, Avalon cannot always honor carrier or flight preferences.
Your eTicket receipt is published within your travel documents and will be received by your Travel Agent two to three weeks prior to vacation departure. Based on availability, a service charge per reservation will be added for documents requested in advance, early air ticketing, and/or for 2 day delivery or for delivery to multiple addresses. For late bookings, travel documents, including the eTicket receipt, are sent after final payment is received. Special service requests, such as specific seat assignments and special meals, or, if applicable, to advise your frequent flyer number may be done by your Travel Agent directly with the air carrier. Frequent flyer mileage accrual and seat assignments prior to travel are not guaranteed by Avalon, and are subject to specific airline policies.
Business class and/or Premium Economy upgrades may be available for purchase either on a one-way or roundtrip basis. Please inquire with your Travel Agent at the time of booking for applicable price quotes.
NOTE: U.S. and Canada connection flights typically do not have upgraded cabins available in conjunction with international upgraded service.
Air-Inclusive Vacations — Applicable Taxes & Fees
Air inclusive price quotes will include all government-imposed taxes and fees applicable at the time of booking and will be shown as a Total Amount. Additional airline fees for baggage may apply. At the time of booking your air-inclusive vacation online, carrier Websites will be provided to check baggage fees, or you can visit www.iflybags.com for up-to-date baggage pricing/restrictions. The total airfare price, the base airfare price, and the applicable government taxes and fees are broken-out line-by-line and shown while booking online and on the invoice after your travel is booked. For return travel from some countries, international travelers are required to pay entry and/or exit fees at the airport. These fees will be collected by the local government and are payable by the traveler at time of travel. Your confirmation booking information will contain information about these fees.
Not Included In Your Vacation Price
Federal inspection fees for the Federal U.S. Customs and Immigrations; International Air Transportation tax; agricultural tax; other per person taxes imposed by government entities: port taxes; passports; visas and vaccinations; tips to your Tour or Cruise Director, Local Host, driver, Local Guides, and/or ships' crew; gratuities on ferries, trains, and cruise ships; laundry; telephone; minibar; alcohol, beverages, and food outside of the contracted Avalon menu as presented at a hotel or restaurant (these extra items will be billed to you before leaving the hotel, ship, or restaurant); additional excursions and activities not listed as 'included' in the itinerary; airport transfers on non-qualifying flights; porterage at airports and train stations; Travel Protection premiums; excess baggage fees; and all other items of a personal nature.
Taxes and fees
Taxes and fees are extra and subject to change and are not guaranteed until full land and air deposit are received.
Transportation Security Administration (TSA) Requirements
Many countries have enacted legislation requiring airlines to collect information from you for the purposes of identifying and approving passengers before entering their country. The information that you provide may be shared with law enforcement or intelligence agencies or others under their published systems of records notice. At time of booking a vacation with reservations, Avalon will collect the required information and add it to your air booking to pass it to the airline(s). The information includes full name, date of birth, gender, and redress number (If available). Failure to provide the required information at time of booking may result in the loss of confirmed flights and airline price, as information is required for ticketing. Rebooking lost airfare is subject to schedule availability at time of rebooking and may result in alternate flight schedules and/or increases in airfare price. Any increase in airfare price is payable by you.
Travel Terms & Conditions
The purchase of any travel services offered by Avalon constitutes a contractual arrangement between you and Avalon and represents your acceptance of the Terms & Conditions. Please ensure that you read carefully and understand the Terms & Conditions prior to booking. These Terms & Conditions cover Deposit & Final Payment information, Air-Inclusive Deposits & Final Payment, Revisions & Revision Fees, Air Arrangements, Participation, Travellers Who Need Special Assistance, Young Travellers, Smoking, Price Policy, Visas and Passports, Hotels & Accommodations, Baggage Allowance, Travel Documents, Not Included in the Land Price, Refunds, Service Inquires After the Vacation, Holidays, Safety, Photos & Pictures, Optional Excursions, and Responsibility.
View full Terms & Conditions